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Focis: Five reasons your clients expect an app

Focis | Resource | 11 February 2022

They stay updated without having to call or email

Clients don’t want to call you they just feel they have to. A process that seems simple to you is often complex to them. If you have defined your workflow, it’s the logical next step to give your client a view of that and auto update them as each milestone passes. A simple checklist and automated notifications are a small step for you but hugely valuable to them.

They feel valued

To a client this is not just another transaction. This is often one of the milestone events in their life but while they can manage their Gas and Electric account online, they expect the same from their law firm. An app adds value to their experience and makes them feel it is tailored to them.

They stay in touch on their terms

We are all tired of being managed by email. Clients do not expect to have to search though an email inbox to find a key document or get back to a key update later in the day. An app takes them right to their transaction, history and documents and crucially send and receive secure messages along the way.

They will WANT to come back

Clients that have had great experience want to go back to the place they interacted with their firm previously. They will want to do it straight from a secure Portal / App account from their last transaction.

They get a single gateway to your firm

Lawyers understand distinctions between departments. Clients often don’t. A well written app allows them to manage ALL their transactions from a single place with a view customised to the type of transaction.

Convinced? Well, it may not be as time consuming or expensive as you think – with the right partner!


Your firm has probably already done the hard part – automated the workflow. Any firm who has invested in process automation / case management knows how time consuming and expensive that part is. Haven’t automated yet? Don’t go with a portal or App until you have! You lose most of the benefits of an app where you don’t have great integration between workflow and app.


You already HAVE THE DATA your client wants – connecting it to your client is the easy part


Regardless of where this pandemic goes next more clients expect a more seamless remote experience. Creating a scalable flexible digital platform gets you ready now for whatever happens next.


If your data shows you have done a good job, then why not share it! An app provides the perfect showcase for the investment your firm has made in people and process. Stop keeping it a secret.


Focis offer a hybrid of bespoke build and established product to give the best value and most engaging experience for your client. We deliver our solution as YOUR Solution. It is your App in the app stores and your data and privacy policies behind it. Our solutions offers a single login for Web or Mobile App for clients as they prefer.


We are process and workflow specialists – the integration is as important as the app, talk to us about how to connect your data to your clients.


Don’t just take our word for it:

https://www.legalsupportnetwork.co.uk/case-study/wilson-nesbitt-improves-clients-digital-journey-with-introduction-of-focis-portal/

by Focis | Resource | 21 May 2021 23 May, 2022
I have been working in Legal Technology on and off (but mostly on) for about 20 years. The fact I have become one of those people who can say I have been in any industry that long depresses me a little but there it is. When I say Legal Technology, I also principally mean Case Management. Yes, the same Case Management that so many tried to implement in the late 90’s, so many failed at during the early “noughties” then many either gave up, started calling it something else entirely or decided it was too hard and they didn’t need it anyway because: “Case Management is only for “volume” work and our firm / work type is much too difficult / special to be automated”. I was up to my elbows in document header scripts, interest calculators and bun fights about document styles just around the time Richard Susskind produced a grid that I never fully understood but many firms took to mean “blame the IT Team and buy something else”. As I sit here today trying to write a simple contact grid script in Visualfiles I was reminded how hard Case Management is. Not because of Visual files itself. They are one of the few suppliers who have stuck with Case Management from the beginning and truly understood its value. I just wish they would understand its own value even more. Case Management is hard because it usually involves every person in the firm changing even in a small way how they do things. When done properly it involves re-engineering every process and every client interaction a firm has. What is more: IT NEVER ENDS! Every other sector and project I have worked on since seem a walk in the park compared to Case Management development and implementation. Well for those firms and brave pioneers that really stuck at it back then, worked through the pain barrier, the support calls, the whining fee earners, and the sleepless nights this article is here to say one thing. You were right. The work you have done has added incalculable value to the firms you delivered for. The Partners of those firms I suspect still do not see the value you have added. Many in fact have hugely undervalued it is worth, taken in by the bright lights of the big city firms with IT Teams in the hundreds: “Surely, they must have better systems than us?” Beyond buildings, staff, Practice Management Systems, Document Management and Artificial Intelligence a working firm wide automated Case Management system is the single biggest asset any law firm has. The banks and insurers have also finally caught up and now expect truly seamless integration with their Panel Law Firms. Only those firms that have defined workflows can keep up. Now the pressure is on to deliver the kind of efficiencies demanded by those same corporate clients to maintain profitability. Firms have continued to invest in Practice Management Systems and BI solutions that identified the point at which work no longer becomes profitable, that scream out the need to become more efficient. Really what those systems are saying is: “You should have spent the money on case management first”. A good firm wide Case Management system across ALL work types is at the core of every good firm. Without it no amount of PMS, BI, DMS or CRM investment can ever truly deliver. For those in firms who have got it right they should be shouting it from the rooftops. You have done the hard part. Online collaboration, b2b and b2c integration with your clients, document management, CRM and even AI are all at your fingertips. In fact, their implementation should now be so much more straightforward you can afford the risk of working with a newer more agile start-up partner in legal tech. For those Law Firms who have not invested in Case Management, whose implementation is patchy across the firm, or you did not put it at the centre of everything you do, you are running out of time. No matter how big you are the day of reckoning is approaching.
by Focis | Case Study | 16 November 2021 23 May, 2022
Wilson Nesbitt is a leading law firm in Northern Ireland, boasting a large portfolio of clients across the Real Estate & Construction, Banking & Financial Services, and Individual & Family Life sectors. Wilson Nesbitt is also one of the largest independent law firms in Northern Ireland specialising in conveyancing and lender instructed remortgage cases. Plans were in place in early 2020 to redevelop the underlying platform behind the firm’s client portal and case tracking facilities. The core aims of the redevelopment were to provide enhanced security as well as providing modern and intuitive tools allowing the client to easily track their case progress and communicate with the firm. The arrival of the pandemic made these aims even more important. While in the process of developing the enhanced client portal it was also recognised that a mobile app would further enhance the digital journey for clients and customers. The case tracking portal and mobile app were developed and launched during subsequent lockdowns. Client adoption of the online portal and mobile app has been staggering, with over 70 percent of clients actively using these tools since launch. Crucially, the firm now has in place a technology foundation to further build on its digital communication programme. Wilson Nesbitt have worked hand in hand with Focis as their technology partner, utilising their platform and significant sector experience to develop and continue to grow their digital offerings.

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